Gym Management System in PHP MySQL – Source Code + POS

What it does

This gym management system in PHP and MySQL runs the front desk of one gym or fitness club. Staff register members with a photo, sell and renew membership plans, take full or part payments and print thermal receipts, A4 invoices and QR member cards. The Check-In desk admits a member by member number, phone or QR code, checks the plan and its grace days, and keeps the attendance record.

It also covers personal training sessions with trainer commission, group classes with a waitlist and a printable roster, body measurements, follow-ups and enquiries, expenses, day close and reports for revenue, profit and loss, attendance and membership status. A gym POS sells products at the counter, and the public website shows your plans, blog and an online shop whose orders land in the admin panel.

How it is set up

Upload the files to any PHP 8 hosting or XAMPP, enter your database details in config.php and open setup.php. One click creates the tables, roles, settings and demo data. Gym Settings holds your gym name, tax, receipt size, document numbers and WhatsApp message text. The AI chat assistant, Google login and Google Drive backup are optional and are switched on from the settings pages.

Who it is for

Gym and fitness club owners who run memberships on a register or Excel, developers who want a complete PHP MySQL project to customise for a client, and students who need a full management system project with source code. Admin, Receptionist, Trainer and Member roles ship with permissions you can edit per role or per user.