Document Expiry Tracker with AI Email Alerts – Google Sheets

A business dashboard on Google Sheets that watches documents for you and writes the emails when something is about to expire. Most small companies track licences, registrations, visas and contracts in a spreadsheet, and the spreadsheet never tells anyone. This one does — it checks expiry dates, drafts the notice with AI, and sends it.

What it does

Employee records and company registration details are kept in Google Sheets and managed through a web dashboard. The system monitors every document's expiry date and raises an automated notification before it lapses, rather than after. Instead of pasting the same reminder into an email each time, the AI email generator drafts the message for that specific record, and notices can go out in bulk. A daily automated report summarises what needs attention, and access is controlled with authentication and user roles so staff see only their part.

Highlights

• Employee data and company registration tracking
• Document expiry monitoring with automated notifications
• AI-generated email drafts for each notice
• Bulk email notifications
• Daily automated reports
• User authentication with role management
• Responsive dashboard that works on a phone
• Google Sheets as the live database

Who it is for

Small businesses, HR departments, consultancies and agencies that have to keep documents current — trade licences, employee visas, registrations, insurance and contracts — and cannot afford to find out about an expiry from a penalty notice. It is also a clear reference build for wiring an AI model into a Google Apps Script app for something genuinely useful rather than a chat gimmick.