I Built Complete Vehicle Insurance Agency System with AI - Policies Claims WhatsApp

A complete vehicle insurance management system in PHP and MySQL. One dashboard runs the whole agency — policies, customers, vehicles, agents, claims, accounts and reports — so renewals stop slipping through the cracks and agent commissions match the bank at month end.

What it does

The dashboard opens on premium at risk, this period's numbers and every policy that needs attention, each with a one-click WhatsApp renewal reminder. A policy records the vehicle, customer, branch, insurer, premium split and how it was paid, and opens into a 360-degree view with commissions, payments, documents, endorsements and claims. Hundreds of policies load from an Excel template in one go; a bad row is rejected with the reason, so wrong data never reaches your records. Deleted policies go to a Trash you can restore from.

Claims move from intimation through survey and approval to settlement, and a claim dated outside the policy period is refused. Every agent has a profile with a commission log, sold policies and payout charts, and buyer accounts work the same way. Agent and buyer payments post to your bank accounts as linked entries, with a bank statement and reconciliation, while expenses (with receipt and approval) and other income sit in the same books.

Highlights

• Commission on total, own damage, third party or net premium, or a fixed amount
• Seven reports: agent payout, renewals and expiry, premium collection, branch performance, expense vs income, buyer commission and customer dues
• Daily expiry alerts, weekly database backups and SMTP email
• Referrals and points, notifications, to-do tasks and activity logs
• Admin, manager and agent roles — an agent sees only their own policies, claims, payout chart and statement
• Print and PDF on every list and document
• Classic or soft, rounded or glass, light or dark, in your own brand colors

Who it is for

Motor insurance agencies and brokers that sell policies for several insurers through a team of agents and branches, and developers who want a ready insurance agency system to customize for a client.